![]() Aside from the message text, you can prefill To, Cc, Bcc, and Subject, set a follow-up flag and importance. One of such actions could be replying with template or creating a new email based on a template. Quick Steps are sort of shortcuts that allow performing multiple actions with a single command. It's not possible to edit a quick part's content - you can only replace it with a new one.Ĭomprehensive tutorial: Outlook Quick Parts and AutoText.If you have multiple pieces in the gallery, it might be a problem to locate the one you need. ![]() To export to another PC, paste it to the Templates folder on another computer.Īdvantages: very simple and straightforward To back up your quick parts, copy this file to a save location. Quick Parts are located in the in the NormalEmail.dotm file, which is stored here:Ĭ:\Users\%username%\AppData\Roaming\Microsoft\Templates\ In Outlook 2016 and later versions, when you start typing the name, a suggestion will pop up, and you can simply press the Enter key to inject the whole text. Or, you can type the quick part name in a message (not necessarily the whole name, just a unique part of it) and press F3. To put a quick part into an email, choose the needed one from the gallery. To create a new item, type your text in a message, select it and click Insert tab > Quick Parts > Save Selections to Quick Part Gallery. In all other respects, Quick Parts and AutoText are essentially the same. The only difference between them is that the items reside in different galleries. In recent versions, both types are available. Quick Parts is the modern replacement of AutoText in Outlook 2003 and earlier. oft templates are meant to constitute an entire message, quick parts are kind of smaller building blocks. Aside from text, they can also include graphics, tables, and custom formatting. Quick Parts are reusable snippets of content that can be quickly added to an email message, appointment, contact, meeting request, and task. Supported versions: New Outlook for Windows, Outlook web app, They may need to activate this add-in on the backend. If this doesn't help, reach out to your organization admin. Under Admin-managed, ensure that My Templates has been added. If you can't find My Templates in your Outlook, follow these steps: go to the Home tab > Get add-ins. oft templates, My Templates in the new Outlook appear tailored for short, text-only content, lacking some advanced features. Using templates: To insert a template in your email, just click its name in the panel. Or just type and format in the email window, then copy/paste - it keeps the formatting. Type a title and the message body in the corresponding boxes. To make your own, hit the + Template button. Making your own templates: You'll see some default samples. In Outlook on the web, click Apps on the Message tab, select My Templates, and then click Add apps. Click on the More options button (…) and pick My Templates under Add-ins. Getting to templates: When writing a new email, go to the Message tab. To make use of it, this is what you need to do: Like many other useful features, this one is hidden from immediate view. These new templates are simpler but not so extensive – they can contain small images and basic formatting, but it's not possible to preset email fields or attach files. oft files in the classic desktop version, these do not require a ton of menu clicks to open. The new Outlook in Windows, web app, and comes with an easier way to use email templates. How to make email templates with attachmentsĮmail templates in new Outlook, web app and.How to create and use Outlook email templates.Supported versions: Outlook 365 - 2010 (desktop versions only) Your message templates can contain attachments, graphics, and formatting such as fonts, background colors, etc.ĭrawbacks: bothersome to use - to open a template, you need to dig quite deep into the menus.The address fields (To, Cc and Bcc), Subject line, and even the sending account can be predefined.This should not be changed, otherwise you won't be able to open your template from within Outlook.Ĭ:\Users\UserName\AppData\Roaming\Microsoft\Templates The message goes out, but the template remains, ready for the next use.īy default, all Outlook templates are saved to the below folder. And then, instead of composing an email from scratch, you start with a template, customize it if needed, and hit Send. If you often send the same or very similar messages to different people, you can save one of such messages as a template by clicking File > Save as > Outlook Template (*.oft). Email templates in Outlook are like document templates in Word or worksheet templates in Excel.
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